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Documentation Guidelines

A few disabilities can be verified simply by observation in the Disability Resource Center. An example of this is the obvious use of a wheelchair as a result of mobility impairment. Other types of disabilities require more formal written documentation. This documentation can only be prepared by a person who is not a family member of the student and who is qualified by professional training and practice to diagnose and treat the impairment leading to the disability. Documentation must be typed or word-processed and printed on the letterhead of either the practitioner or the agency hosting the practice. Handwritten notes on prescription pads or handwritten treatment records will not be accepted. A high school IEP or 504 plan is not sufficient documentation of disability. In general, documentation of disability should be reasonably current and include:    1. A diagnostic statement identifying the disability, date of the current diagnostic evaluation, and date of the original diagnosis;    2. A description of the diagnostic criteria used;    3. A description of the current functional impact of the disability;    4. Treatments, medications, and assistive devices currently prescribed or in use;    5. A description of the expected progression or stability of the impact of the disability over time;    6. The credentials of the diagnosing professional(s).

 

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